Membership Meeting July 28, 2010...  
location: Sparks, NV

1. CALL TO ORDER: Chair Kim Laird called the meeting to order at 12:01 p.m. PDT.
Motion to move the meeting to Ponderosa A : Kevin A
Second : Kevin M
Vote: motion passed by unanimous consent.
2. ROLL:
Present: Kim Laird (Chair), Kevin Axtell, Richard Kennison, Kevin McBeth, and Thom Wall (Board Members), Brandi Slater (recording secretary) Martin Frost, communications director, Don Lewis, communications director, Mike Sullivan 2011 fest director
Absent: Ken Farris

3. REPORTS:
2010 Fest (Kim Laird)... Pre-registration ended on June 30 with 305 fest jugglers registered. The fest budget was based on 311 fest attendees. There were 332 jugglers at the end of Tuesday July 27th. After a brief disruption of the workshops schedule Tuesday morning, all workshops are now back on track and in the Pavilion rooms. At last report from the hotel we exceeded our room attrition requirement. I can say with most certainty that this fest will end in the black. Final fest financial numbers will not be available until approximately 45 days after the fest. This is due to the fact that we have 30 days to review all final charges from the Nugget and it gives our treasurer and bookkeeper time to prepare the spreadsheets. All hotel bills other than rooms for special guests and a few other incidental charges have already been paid for.

2011 Fest (Mike Sullivan)– A promotional flyer is available in the gym at this festival. Taylor Glenn and Kevin McBeth filmed 4 promotional videos showcasing the city of Rochester. Everything is on track, and the city is working with the IJA to keep costs as low as possible

Financial (Kevin McBeth & Holly Greeley)... In the May e-newsletter there was a 2009 financial graphic presented. 2010 preliminary financials will be posted on the website in the next few days. The IJA is currently at -$728 but festival revenue is expected to balance that out.  The store has been moved to new software that tracks orders better and items are co-distributed by Kevin M and Sandy Brown. Back issues of Juggle magazine are being added to the site and can now be purchased.
Store (Sandy Brown & Kevin McBeth)...
Membership (Marilyn Sullivan & Jim Maxwell)...  1265 members, 285 life members, 65 youth members, 180 family memberships ... 1524 total memberships including families. Jim Maxwell has given notice of resignation from his post. Mike and Marilyn Sullivan will take over all membership operations with the board’s approval. Jim will continue to attend the Austin IJA PO box until it expires at the end of the summer.
Education (Kevin Axtell)... the first Y.E.P program workshops were held this morning. The goal of Y.E.P is to train, certify and pay IJA members to teach juggling at schools and various youth outreach programs to create more jugglers. The pilot program is already full with 11 Y.E.P representatives. There is a Pepsi “refresh” grant that YEP is running for decided by popular vote, voting opens August 1st and all IJA members are encouraged to vote daily for the Y.E.P program. There are 2 more workshops on Thursday, and 1 more on Friday.
Marketing/Promotions (Thom Wall)... Don Lewis and Thom have been streamlining the E-newsletter and it should be out next month. The vendor discount program is continuing to expand. Vendors in the community are teaming with the IJA to offer discounts to IJA members, currently the program runs for 3 days a year but hopefully it will expand to be a year round program. An international stage competition has been proposed by a Costa Rican juggling group, who want to work with the IJA to bring out representatives.
Other... Elections
Kevin A, running for reelection - has appreciated being on the board and hopes to continue serving

Richard K, running for reelection - is excited about the positivity of the present board and the new programs coming up, and wants to continue to be a part of the board.

Erin Stephens, running for the board – is excited for the opportunity to be a part of the board and to get the Youth Education Program (Y.E.P) up and running

Matt Hall – running for the board – has been in the IJA for 10 years and has seen things that he loves and things that he wants to see improved. He wants to improve the festival and also increase the international presence of the IJA, and create more synergy with the British juggling festival, the European juggling convention, and other juggling communities worldwide.

New Business from the floor -

Member wants to talk about the future of the magazine and whether it will be digital or remain a paper magazine. Kim Laird proposed a magazine workshop next year that will be a roundtable format.

Member wanted to comment on the video tutorial and appreciated the marketing and the prizes that were offered. Also asked if there was a facebook page available for the 2011 festival, Thom Wall will create on after this festival.

Member wants to know what the plans are for internet access for the next festival. Kim explained that for this festival, the price was $6,000 for a maximum of 50 computers at a time for 6 days. For 2011 Rochester has free WiFi in the hotels and most of downtown, and the convention center will also have free WiFi

Member wants to know why the IJA and EJC were so close together. Due to hotel availability this year there was no choice, but the IJA submitted all dates to the EJC and the head of the EJC has agreed not to have conflicting dates for at least the next 4 years. For 2011, the IJA will be 3 weeks before the EJC.

Member wanted to know if someone has been expelled if they can re-apply annually or if they can only reapply once. The bylaws state that an expelled member can reapply annually.

Member was concerned about the Renegade show and younger groups. For this year, as far as drinking, those that are 21 and over will be hand stamped and those who are younger will be given a wristband so the waitresses can see clearly. As far as content, parents and chaperones must beware of the Renegade style and decide for themselves if they want their children present. The IJA does not want to explicitly prohibit young jugglers from attending Renegade shows if they have permission.

Motion to adjourn- Don Lewis

Second - Martin Frost

Vote: passed by unanimous consent

Meeting adjourned at 12:47 PDT

                                                                                                                                                                                                                               

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