IJA Board Meeting- August 15, 2007
1. CALL TO ORDER: Chair Don Lewis called the
meeting to order at 8:04 p.m. EDT.
2. ROLL:
Present: Don Lewis, chair; Sandy Brown, Kim Laird, John Satriano,
Chuck Hawley, Will Penman, Jerry Martin (board members), Janelle Hawley
(Recording Secretary), Holly Greeley (Treasurer), Jim Maxwell (Membership
Director), Martin Frost (Communications Director), Mark Bakalor (member),
Andrew Conway (member)
Absent: none
3. APPROVAL OF AGENDA: Chuck Hawley moved to
approve the agenda - agenda was passed by unanimous consent
4. PREVIOUS MINUTES:
Kim Laird moved to approve the minutes from the July 18th Annual meeting
- minutes were approved by unanimous consent.
Kim Laird moved to approve the minutes from the July
19th BOD meeting - minutes were approved by unanimous consent.
Sandy Brown moved to approve the minutes from the July
21st BOD meeting - minutes were approved by unanimous consent
5. REPORTS:
Festival (John Satriano) - The accounting process
is almost complete. The festival will report a profit. The festival
evaluation will be sent out to members shortly through Speed Survey.
Membership (Jim Maxwell) - The current membership
number is 1741. There will be some computer integration and updates.
The software will synchronize databases between the forums, store,
and membership database. The database will allow members to update
their own information.
Finances (Holly Greeley) - Festival profit expected
to be right on budget at around $30k. Holly is also preparing a plan
of action for the 2008 Budget and will continue to discuss ideas for
the budget through the forums.
Store (Sandy Brown) - The store has slowed for
a while. 2007 T-shirts from the festival are being sold on the website.
Videos & DVD's (John Satriano, pro-tem) -
2007 festival DVD's are in development. John is looking into a database
for juggler's to promo their own videos on the IJA website.
WJD (Don Lewis reporting for Don Higgins) - Sandy
Brown volunteered to distribute the t-shirts. Don Higgins will be
forwarding a formal report to the BOD.
6. MOTIONS
6a. John Satriano moved that, for every IJA video
production, the final artwork design (including text) for each disc
and each cover be required to be approved either (1) by both the Video
Coordinator and the Communications Director or (2) by the IJA Board
itself.
Motion was passed by unanimous consent
6b. Don Lewis moved that, whereas the IJA owns
valuable intellectual property worth of protection, and whereas the
protection of said property such as by DMCA challenge can involve
legal and/or image consequences for the IJA, be it resolved that such
challenges must be reviewed by the Board before being filed.
Motion was passed by unanimous consent
6c. Don Lewis moved that IJA produce at least
one more issue of Jugglevision, finances permitting.
Will Penman moved to table the motion - No second to
the motion.
There was discussion on the financial feasibility of another Jugglevision
for this year. Holly Greeley recommended it should be looked at for
next year along with other ideas.
Will Penman moves to table the motion.
The motion to table was passed by unanimous consent.
6d. Kim Laird moved that a committee be formed
for the review and revision of the IJA bylaws and that said committee
make regular reports at each monthly board meeting and return to the
board with a written revision for possible approval no later than
March, 2008.
Discussion ensued regarding a chairperson for the committee.
There was also concern for the timeline to get the revision completed.
Will Penman volunteered to chair the committee.
Motion was passed by unanimous consent
6e. Sandy Brown moved that the IJA Open Business
Forum, currently open to the general public, will become an IJA members-only
forum when the membership database becomes synchronized with the website
login database.
There was discussion regarding censorship of members.
Board members express the importance that they have no intention to
ban anyone from the forum.
Sandy Brown moved to end discussion.
Don Lewis, Sandy Brown, Kim Laird, John Satriano, Jerry Martin, Chuck
Hawley vote Yes.
Will Penman votes No to end discussion.
Discussion was closed.
Motion was passed by unanimous consent
6f. Don Lewis moved that Janelle Hawley be confirmed
as recording secretary
Chuck Hawley abstained from vote.
Motion was passed.
6g. Don Lewis moved that as a motion on continuing
volunteer posts was inadvertently not passed in July that continuing
volunteers are retroactively confirmed in their posts and all volunteers
are sincerely thanked for their efforts on behalf of the IJA.
Don Lewis withdraws his motion and defers the motion
to Sandy Brown.
Sandy Brown moved that the following volunteers will
continue to serve during the 2007-2008 IJA term. These continuing
appointments will be made retroactive to the end of the 2007 Annual
Meeting.
Martin Frost (Communications Director)
David Landowne (Webmaster)
Mini Mansell (European Representative)
Jim Maxwell (Membership Director)
Todd Strong (Future Festivals Site Coordinator)
Braidy Brown (Assistant Archives Director)
Greg Phillips (Roster Wrangler & Canadian Representative)
Scott Slesnick (JUGGLE magazine liaison)
Alan Howard (Archives Director)
Sandy Brown (DVD/Magazine Distributor)
Jerry Martin (Affiliates Director)
John Satriano (Regional Festivals Coordinator)
Steven Ragatz (Mentor Program Liaison)
Holly Greeley (Treasurer)
Mike & Marilyn Sullivan (Membership Directors) - Will and Rhonda
Murray will transition into their role fully by October
Scott Seltzer (Store Manager)
Andrew Conway requests to continue on as video coordinator
Motion passed by unanimous consent.
6h. Don Lewis moved that John Satriano be confirmed
as video co-ordinator pro-tem.
Andrew Conway again requests that he would like to continue
on as video coordinator.
Don Lewis notes that the position is temporary and an official appointment
will be discussed for next meeting.
Motion passed by unanimous consent.
6i. Don Lewis moved that Richard Kennison be
appointed festival Director 2008.
John Satriano reviewed his resume and recommends him
for the position. Sandy Brown requested that the festival team include
someone who has previously ran a festival.
Motion passed by unanimous consent.
7. NEXT MEETING: Next regular BOD meeting will
be held on September 12th, 2007 at 8:00 p.m. EDT.
8. ADJOURNMENT: Don Lewis moved to adjourn. Meeting
was adjourned at 9:48 p.m. EDT by unanimous consent.
Respectfully submitted by Janelle Hawley.
