Board Meeting – February 24th, 2015

  1. Call to Order

Chair, Nathan Wakefield, called the meeting to order at: __6:32____ pm EDT

  1. Roll

Present: Nathan Wakefield,  Louie Skaradek, Noel Yee,  Jared Davis,, Kyle Johnson, Mike Sullivan, Afton Benson, Martin Frost
Absent: Lucho Fernandez Warren Hammond

  1. Approval of Agenda

Motion:Noel Yee

Second by:Kyle Johnson

Discussion: Noel wants to talk about the 2015 Festival

Vote:Passed Unanimous

  1. Approval of Minutes:

January 20th, 2015

Motion: Louie Skaradek

Second:Kyle Johnson

Discussion:No

Vote:Passed Unanimous

  1. Reports (Please keep verbal reports to 5 min or less except for festival and future festival discussion)

 

Future Festival Planning (Mike Sullivan)

Discussion: Mike wants the board to select the two possible festival location choices for the 2017 festival for successive years 2017+2018

Between Cedar Rapids, Iowa, and Springfield, MA

Past IJA festivals in this area have been larger than normal.

Noel talked about possible re-evaluation of festival criteria for future IJA Festivals

 

AMS Report (Mike Sullivan)

Discussion:

Mike says there are some problems with the vendor.

IJA 2015 fest website should be up and operational April 1st 2015

Veronique is waiting for the website to be finished so she can move forward with the 2015 Festival Registration and Promotion

Nathan is organizing a call to clear up festival/website information

2015 IJA Festival Report (Veronique Provencer)

Discussion:

The performers are pretty expensive & There aren’t enough rooms at the moment

 

YJA Report (Ellen Winters)

Discussion:

Great stuff

 

Marketing (Kyle Johnson)

https://docs.google.com/document/d/1gSYC–uIz0Q_MaB6CBW7BZZcysnVhUjB3a89Or3h968/

Discussion: Kyle has been working on festival promotion

Financial Report (Afton Benson)

Discussion: Final financial numbers for 2014 are in. $4,000 below expenses for last year.

eJuggle Report (Scott Seltzer)

Discussion:Everyone should watch the new Wes and Tony Video!

Membership (Marilyn Sullivan)

Discussion:

Spoke about if you need to be a member to attend the IJA festival.

Maybe we should include a membership in the IJA festival package?

Louis is going to make a post about it.

IRC (Erin Stephens)

Discussion:

  1. Motions for Consideration
  2. Motion to authorize Bookkeeper Dennis Morrison up to $250 to purchase Microsoft Office for his IJA computer.

Motion:Kyle

Second:Louis

Discussion: We may be able to get this program for free as a non profit!

http://www.microsoft.com/about/corporatecitizenship/en-us/office365-for-nonprofits/

Vote: Passes Unanimous

 

  1. Motion to rise the eJuggle budget from $500/month to $650/month with the rollover cap raised from $1,000 to $1,500.

eJuggle Budget Proposal

Motion: Kyle

Second:Louis

Discussion:

Jared and Kyle like this idea.

Vote: Passed Unanimously

 

  1.  Motion to give the eJuggle Editor a yearly $600 stipend earmarked to fund his/her travel to a major international juggling convention (IJA, BJC, EJC, etc.) with intent to promote the IJA and acquire content for eJuggle while there.

eJuggle Editor Stipend

Motion:Kyle

Second:Louis

Discussion: Kyle Praised Scott

Vote: Passed Unanimously

 

  1. Motion to rescind the 2015 music policy and revert back to the previous year’s policy.

    Motion: Louis

Second:Jared

Discussion: Well discussed already.

Vote: Nathan Abstains/ Jared,Kyle,Louis Vote to pass

Motion Passes

 

  1. Motion to approve restructuring the stage Championships prize payouts from 4-2-1 to 5-2-1 pending a prize money donation from Unna Med.

Prize Money Proposal

Motion: Kyle

Second:Louis

Discussion:

Vote: Passes Unanimously

 

  1. Motion to approve the 2014 3rd and 4th Qtr P&L Statements and Balance Sheets.
    2014 3rd and 4th Qtr P&L Balance Sheets

    Motion: Louis

Second:Kyle

Discussion:

Vote: Passes Unanimously

 

  1. Varia:
  2. Festival Registration/Promotion

Discussion: strongly discussed earlier

 

  1. Set March Meeting

Next Vision Planning Meeting – March ___10th_______ at 6:30 ET  

Next Board Meeting – March __24th______ at 6:30pm ET.

  1. Adjournment

Motion to adjourn:Kyle

Discuss:none!

Voting: All Passed – Moved to Adjourn.

Meeting adjourned at _8:07_______ pm ET.