Business Board Meeting August 21, 2023

1. Call to Order

Acting Chair, Aslynne Howes, called the meeting to order at 6:05  pm Eastern



2. Roll: 

Present: Sofia Noethe, Niels Duinker, Benjamin Domask-Ruh, Aslynne Howes, Ross Berenson, Luther Bangert, 

Don Lewis, Afton Benson, Alex Larson, 

Absent: Noel Yee

Recorder: Ross

 

3. Approval of Agenda

Motion: Sofia

Second by: Niels

Discussion: 

Vote: Approved unanimously


4. Approval of Minutes: 

Business Board Meeting (LINK)

Motion: Ross

Second: Sofia

Discussion: 

Vote: Passed unanimously

 

5. Reports 

Please keep verbal reports to 5 min or less except for festival discussion.

 

2022 Festival Report (Exuro Piechocki)

Discussion:
Afton:
 – Almost done paying for everything. Should have the profit/loss data soon ( maybe September )

  • Back charge to things on strings. Got the money back, no issues.

 

2023 Festival Report (Afton Benson & Noel Yee)

Discussion: Nothing yet.

Afton:

  • Benefit show – Kevin and Kayla might be interested in producing it for next year. 
  • Been chatting with marketing for championships

 

Ross

  • Request marketing director to be apart of a meeting once a month

 

Financial Report (Afton Benson)

Discussion: No updates. Still waiting for everything to be paid for / final invoices.

[Noel Yee joins the call 6:14pm ET]

 

Future Festival Site Report (Mike Sullivan)

Discussion: 

Afton:

  • Getting an updated contract from the theater., as prices seem to have changed for Fort Wayne but it is still in discussion as the original contact left

eJuggle Report (Scott Seltzer)

Discussion: 

Ross:

  • Been talking to Scott: brainstorming how to acquire more writers, which would require more $ and we need to balance between current and new content creators.
  • Scott is quite happy to keep going in his role, and a few other people have access to the website as well

Aslynne

  • People have mentioned they are interested in helping with eJuggle. This could be a good opportunity for them to try and help out

 

Membership (Marilyn Sullivan)
Membership Data

Discussion: 

 

Marketing Report (Matan Presberg)

Discussion: 

 

IRC Report (Erin Stephens)

Discussion: 

 

YJA Report (Benjamin Domask-Ruh)

Discussion:  

We had a meeting this month! We are working on getting details for the Juggling Education book hammered out so we can bring a strong proposal forwards for approval (End of september). The Badge Book (introduced at the festival) is in the final stages of design and will be getting a quote on production costs after those are finished (end of August). We discussed YJA involvement at the Festival this year and hammered out details on youth centered programming. Still coordinating with the festival team to see what that will look like/require. 

 

OpsO Report (Ross Berenson)

Discussion:  

  • Few things pending
    • Luther is a lead for Festival survey
    • Code of Conduct (in progress still), want a committee of board members (Princess and Sofia join)
    • Luther is interested in helping to revamp the Festival RFP.  
    • [Niels left the call at 6:24pm]
      • Ross, Afton, Noel, Sofia, Princess are interested in helping with the revamp
      • Afton’s boss would potentially help with the survey (Deena)
    • DEI progress? – All communications etc. are in Click-up, which is to give a broad understanding of what’s going on
      • Do we want to continue pushing it this year or wait a bit?
    • Contacting all officers to see where they are and compiling a list of roles
    • Jay Ko’s digital archives: do we want to, where do we want to store it? Do we want it online?
      • David Cain and Jay Ko have portions of the archived information

 

6. Motions for Consideration

  1. Motion to approve Bailey Cichon as the 2022 and 2023 IJA Festival Video Coordinator. 
    1. Author: Afton Benson
    2. Motion: Sofia
    3. Second: Noel
    4. Discussion: 
      1. IJA Festival Recap Videos: Afton-Spoke to Bailey; they’re up for doing a 2022 and 2023 festival recap video. They’d be about 30 mins long each and would serve to drive engagement, memberships, and hype up the organization overall. They would also make a shorter 2 min or so video for social media/public ejuggle teaser. At the moment Bailey has estimated the 2023 video would take 8-16 hours which would put the cost somewhere between $250-$500; and for 2022 would take about 10-16 hours putting the cost between $310-$500. 
      2. Timeline? 1-2 month turnaround. Needs Adobe Premiere subscription
    5. Vote: Passed unanimously

 

7. Varia:

Afton

  • If anyone knows of any festivals that need some 2024 IJA Flyers, let me know.

8. Confirm Next Meeting

Next meetings will take place on…

for the next vision meeting

Sept 4 @ 6pm ET

for the next business meeting

Sept 18 @ 6pm ET

 

9. Adjournment

Meeting adjourned at 6:46pm Eastern. 

Leave a Reply