1. Call to Order
Chair, Mike Moore, called the meeting to order at: 8:04 pm EST
2. Roll:
Present: Craig Lewis, Mike Sullivan, Scott Steiskal, Eric Shibuya, Amy Wieliczka, Matan Presberg, Afton Benson, Martin Frost, Erin Stephens, Sofia Boethe, Mike Moore
Absent: Exuro Piechocki
Recorder: Eric Shibuya
3. Approval of Agenda
Motion: Eric
Second by: Matan
Discussion: None
Vote: Passes unanimously
4. Approval of Minutes:
January Business Board Meeting (LINK)
Motion: Sofia
Second: Scott
Discussion:
Vote:
5. Reports
Please keep verbal reports to 5 min or less except for festival discussion.
2020 Festival Report (Noel Yee)
Noel Yee: No updates to present
Mike Sullivan: Both the Hotel Paso del Norte and the Convention Center have been given our brunch requirements and will be sending us bids shortly.
Discussion:
Matan: About to start announcing performers!
Afton: What’s going on with the Unna Med Scholarships?
Mike: Looking to find someone who was on the committee last year
Erin: Josie May was on it
Martin: 85 adults registered, next deadline is Mar 9th (lower than usual)
10 youth registrations. Same time last year closer to 200
Afton: tracking registration numbers, does not expect the early low purchases to be a problem
Erin: working on “crossover Renegade” in Juarez, Mexico. Once confirmed, will advertise and inform members to bring passports
Financial Report (Afton Benson)
Discussion: Nothing to report, Dennis is out of town
Future Festival Site Report (Mike Sullivan)
Both contracts for Green Bay have been fully executed and are filed in the Green Bay 2024 folder in G Drive.
We’re awaiting contract drafts for the three venues we’re working with for Evansville 2025.
Being booked five years out now, Craig and I intend to take a breather and not begin prospecting for 2026 until early next year; however, we have two good prospects in hand, and so we have a head-start on 2026 already.
I’ve posted a few “rejects” from our future festival efforts, as requested at our last meeting. Find them here in the folder for this month’s meeting.
Discussion:
eJuggle Report (Scott Seltzer)
Discussion:
Membership (Marilyn Sullivan)
Membership Data
Discussion:
Marketing Report (Erin Stephens/Matan Presberg)
Discussion:
IRC Report (Erin Stephens)
Discussion: Eric: Where does IRC Mexico fall in terms of region?
Erin: “South North America”–the idea is to keep an IRC in Mexico given their fantastic contribution (for branding, it should remain IRC Mexico): Future consideration for more than one IRC Africa (north/south, east/west, still up for discussion)
YJA Report (Galen Harp)
Discussion:
Festival Video Report (Nathan Wakefield)
Discussion:
6. Motions for Consideration
- Motion to go into executive session.
Author: Martin Frost
Motion: Eric
Second: Amy
Discussion: No discussion for this kind of motion
Vote:
In favor:
Oppose:
Abstain:
Result: Unanimous approval
B: Motion to approve the 2020 Honorary Awards Committee’s selections:
– Excellence in Education Award Presented to Bob Neuman
– Award of Excellence Presented to Gandini Juggling (Sean Gandini and Kati Ylä-Hokkala)
– Historical Achievement Award Presented to Gypsy Gruss
– Extraordinary Service Award Presented to Jack Kalvan
Author : Nathan Wakefield
Motion : Eric
Second : Sofia
Discussion :
Chair note: This is an omnibus motion, but we can vote on individual parts if the board sees fit.
Vote :
In favour:
Oppose :
Abstain :
Result : Unanimous approval
- Motion to approve Eric Shibuya’s attendance to Playthink Festival, 17-21 June 2020 to represent IJA and YJA. Said attendance paid for by Playthink. Compensation in form of two (2) tickets for the event. Further details can be found here
Author : Eric Shibuya
Motion : Amy
Second : Sofia
Discussion :
Vote :
In favour:
Oppose :
Abstain : Eric
Result : Otherwise unanimous approval
- Motion to approve holding the IRC Europe at the European Juggling Convention between July 11-19. See Proposal
Author : Erin Stephens
Motion : Matan
Second : Amy
Discussion : Matan: (from Erin): excited about being at EJC again. Having IRC at the EJC would allow a rebuilding of an IJA/EJC connection
Scott: Concern over proposal’s exception on EJC providing prize money. Need clarification from Erin
Vote :
In favour: Amy, Matan, Mike
Oppose : Eric Shibuya, Sofia, Scott
Abstain :
Result : Motion fails
- Motion to approve holding the IRC South Asia 2020 at the Afghanistan Circus Festival between August 3-9. See Proposal
Author : Erin Stephens
Motion : Sofia
Second : Eric
Discussion : Fourth consecutive year for IRC South Asia in Afghanistan, hope to get competitors from Iran and India
Vote :
In favour:
Oppose :
Abstain :
Result : Unanimous approval
- Motion to approve donation of G Suite platform migration for IJA as offered by anonymous donor and discussed in prior meetings. Board Q&A here.
Author : Mike Sullivan
Motion : Amy
Second : Matan
Discussion :
Vote :
In favour:
Oppose :
Abstain :
Result : Unanimous approval
7. Varia:
Matan: Erin responds to IRC question above. Because there are so many competitions at EJC, it would be unfair to offer prize money for this one event. There is enough funding in the IRC budget to do this.
8. Confirm Next Meeting
Next meetings will take place on…
for the next vision meeting March 10th
for the next business meeting March 24th
9. Adjournment
Motion to adjourn : Scott
Discussion :
Voting : Unanimous approval
Meeting adjourned at 9:19 pm EST.