Business Board Meeting July 30th, 2019

Business Board Meeting July 30th, 2019

1. Call to Order

Chair, Mike Moore, called the meeting to order at: 8:04

2. Roll

Present: Mike Sullivan, Matan, Scott, David, Amy, Galen, Eric, Sofia, Mike Moore

Absent: Exuro



3. Approval of Agenda

Motion: Eric

Second by: Sofia


Vote: Passes unanimously

4. Approval of Minutes: 

Business Board Meeting (minutes)

Motion: Sofia

Second: Eric


Vote: Passes unanimously


Annual General Meeting (minutes)

Motion: Scott

Second: Matan


Vote: Passes unanimously


[Martin Frost enters the call 8:09]


5. Reports 

Please keep verbal reports to 5 min or less except for festival discussion.


2019 Festival Report (David Cain)

Discussion: Rave reviews so far!  Two boxes of props left, some have found their homes. Will mention lost/found items in newsletter (going out tomorrow) and note that David will be at EJC

Embassy Theatre hasn’t billed us yet. Unsure about financials

[Noel Yee entered the call ~8:13]

[David leaves the call: 8:15]

2020 Festival Report (Noel Yee)

Discussion: Meeting on Sunday

Intending to use a content management system (Clickup).  Should know for sure in about a week.

Intending to submit a rough budget next month.

Goals: Keep people safe, make IJA money, have fun, in that order


[Noel leaves the call 8:26]

Financial Report (Afton Benson)


  1. Not a lot to report-Waiting to finalize the festival financials. The theater still has not gotten us our final settlement. I’ve left multiple messages and emails, I’ll be calling their main office tomorrow. So far it looks like it was a financially successful festival. My goal (as always so fingers crossed) is to have the festival numbers complete by the Oct meeting. 
  2. Not entirely related but semi related to financials (party for the privacy of performers we pay)
    1.  Below are a list of names of individuals who have access to the Drive account. Many of whom no longer need access, I’ve bolded those I know need access to files. If people don’t we should make it an annual thing to remove those who have access. If someone hacks their account they could remove all files, or if they’re in a bad mood, or make a mistake. I assume I’m not on the list I copied cause I was the person doing it. 



Cody Pyrus Fiereck

Dennis Morrison


Elizabeth The Juggler

Ellen Winters

Eric Shibuya

Erin Stephens

Exuro Piechocki

Exuro Piechocki

Ian Michael

Institute of Jugglology

Jared Davis

Jim Maxwell

Josie Mae

Krystin Railing

Kyle Johnson (only if IRC people need any access)

Lloyd Timberlake

Louis Skaradek

Luciano Fernandez

Marilyn Sullivan

Martin Frost

Martin Frost

Marvin Ong

Matan Presberg

Mike Moore

Mike Sullivan

Mike Sullivan

Nathan Wakefield

Noel Yee

Scott Cain

Scott Krause

Scott Steiskal

Shivella Schwab

Sofia Noethe


Warren Hammond

Yuki Ueda


Future Festival Site Report (Mike Sullivan)

South Bend 2023: Following the Board’s approval to move ahead with contracting for South Bend 2023, I held a series of conference calls with the venues and Visit South Bend, reviewing our needs in detail. I expect to see draft contracts shortly, and hope to have all contracts ready for signature by the August BoD meeting.


Craig Lewis: I would like to answer any questions about the succession plans to bring Craig Lewis into the position using the training plan outlines and discussed at the July planning meeting. 


Discussion: Two conferences that Craig would be trained at Aug 25-28th

In Green Bay: September 23-26


Mike M: How soon do we need to give the go ahead for the motion for Fort Wayne?  Hesitant because of the lack of financials for the theatre.

Mike S: In August, but we’d wait to sign contracts until well after the financials have been finalized.


[Exuro enters the call: 8:35]


Eric: Is the proposal to appoint Craig to be done before the announcement goes out in the newsletter? (Mike S: Yes, does not expect other applicants). Eric: Not comfortable with an appointment prior to the announcement going to the wider population.


Mike S: understand, can we consider a motion for Craig to still attend the Louisville event? Eric: Yes


Martin Frost: How many festivals has Craig been to?

Mike S: 6, maybe been a member for longer.  He’s demonstrated interest in this role before

Martin: Based on the YM, his current membership has been only a year or so


eJuggle Report (Scott Seltzer)



Membership (Marilyn Sullivan)
Membership Data


Mike Moore: is there an archive where I can find older membership data?  Specifically looking to see from ~1993 onward. Would like to get this data to analyze trends/longer time horizon. 

Mike S: 2004 records were on floppy disk

Martin: We do have old rosters, but those are printed rosters. Martin himself has some of this information, but unofficial/rounded numbers. Will send to Mike M. 


Marketing Report (Erin Stephens/Matan Presberg)



IRC Report (Erin Stephens)

Discussion: Erin is in Afghanistan, the above is a prior report.


YJA Report (Galen Harp)

Discussion:  Button Program is going along great. I gave Erin a bunch of buttons to give out as she travels around the world and I have been getting multiple orders every week.  I have asked Dakota Hall if he would be interested in operating our social media but I would like to ask the boards approval before I go ahead with it.  

I have two options that would allow us to send a representative to the AYCO conference.   My first choice would be to send Thom Wall who has agreed to go but would need his flight and hotel covered which would push the cost of sending someone to around 1,000.   Thom is my first choice because I know and trust him. I believe that he would be one of the best advocates for us to send. I have full confidence that his presence would be a benefit to our cause.   Thom is also known in that community which would help to bridge some of the divide between the two organizations. The second option (Edgar Yudkevich–recommended to Galen by Will Murray) would cost the same as sending Krystin would have (around 300).  Although I do not know this person and have only had one phone conversation with them. They are willing to go and to put in a few extra hours in the time we have before the convention. Which would allow us to have time to prepare them to be the best possible advocate for juggling.   The convention is less than three weeks away so a decision must be made quickly.

Exuro: Unna Med had approved covering the $300 AYCO registration expense when asked previously

Mike M: Would Unna Med be amenable to changing their donation to fund Thom Wall’s attendance? Exuro: potentially, will check. 


  1. Motions for Consideration

A. Authorize Future Festivals Site Coordinator Mike Sullivan to move ahead with negotiations that will allow us to sign contracts favorable to IJA for our 78th annual festival in Fort Wayne, Indiana in 2025.

Author : Mike Sullivan
Motion : Exuro
Second : Matan

Discussion : Scott: Are we moving to open negotiations, or signing contract?

(Motion amended to correct Mike’s position to “Future Festivals Site Coordinator”)

Mike S: the motion is to open negotiation, no power to sign contracts

Vote :
Oppose :
Abstain :
Result : Passes unanimously


B. To approve Craig Lewis as the next Future Festivals Site Coordinator.  This will involve training Craig as outlined here.
Author : Mike Sullivan
Motion : Sofia
Second : Scott

Discussion : 

(Motion amended to correct Mike’s position to “Future Festivals Site Coordinator”)

Vote :
Oppose : Eric, Sofia, Matan, Exuro, Amy, Scott, Mike M
Abstain :
Result : Motion does not pass


  1. To appoint Martin Frost as the Communications Director.

Author : Mike Moore
Motion : Exuro
Second : Matan

Discussion : Back to good health, eager to resume duties. 

Vote :
Oppose :
Abstain :
Result : Passes unanimously 


  1. To fund Craig Lewis’ attendance to Louisville conference (August 25-28, expenses listed in Motion B, total: $674.20) with Mike Sullivan for potential transition to Future Festivals Site Coordinator. 

Author : Eric Shibuya
Motion : Sofia

Second : Exuro

Discussion :

Vote :
Oppose :
Abstain :
Result : Passes unanimously


7. Varia:

  • Communications director position currently unfilled (but maybe not, depending on how the above motion goes!)
  • We have begun the effort to bring up the new IJA Jobs Board. We’re waiting on a bit of paperwork from Afton, and then we’ll be ready to let YourMembership start building the site. (Mike Sullivan)


8. Confirm Next Meeting

Next meetings will take place on…

13 August for the next vision meeting

27 August for the next business meeting


9. Adjournment

Motion to adjourn : Exuro

Discussion : 

Voting : Passes unanimously 


Meeting adjourned at 9:22 pm EST. 

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