Business Board Meeting June 16th, 2020

1. Call to Order

Chair, Mike Moore, called the meeting to order at: 9:05 pm EDT



2. Roll

Present: Afton Benson, Amy Wieliczka, Matan Presberg, Eric Shibuya, Aslynne Howes, Galen Harp, Martin Frost, Sofia Noethe, Scott Steiskal, Mike Moore, Erin Stephens

Absent: 

Recorder:  Eric

 

3. Approval of Agenda

Motion: Aslynne

Second by: Sofia

Discussion: Mike: People please add the motions by the deadline. 

Vote: Motion passes unanimously


4. Approval of Minutes: 

Business Board Meeting (LINK) (May)

Motion: Sofia

Second: Eric

Discussion: 

Vote: Motion passes unanimously

 

5. Reports 

Please keep verbal reports to 5 min or less except for festival discussion.

 

2020 Festival Report (eFest Committee)

Discussion: 

Name: IJA 2020 online

Logo made

4 shows

Teeshirts – Teespring

5 confirmed panels

Fundraising plan

Budget proposal

Good progress, especially considering the conditions

Have 5 streamers

Need more streamers (streamers broadcast for a 3-4 hour window each day, aiming for 7 people.  Need to be trained (OBS/Streamlabs), will broadcast the programming each day (e.g. shows, etc.) and switching feeds)

Need more workshop instructors

Martin: Amy, please email me a call for workshop leaders and any other roles you need filled.

 

Financial Report (Afton Benson)

Discussion: Dennis is working on quarterly financials. Projecting a loss of $20-30K, with no adjustments to current budgets. Also assuming no further income after (March?) 2021 (pessimistic projection). Cashflow prognosis looks good.

El Paso loss: $6K, only $3K confirmed at the moment

Would like to make one budget template that includes all of our programs. Easier for both the Board and members to see and track spending. Greater clarity and extra checkpoint for checking spending. 

For donations to the IJA, check with Afton to see if the “donation” is actually one according to laws/regulations. 

Example: streamers may (MAY) be able to get an in-kind letter for them to deduct cost of internet usage during their streaming of IJA Online. 

Erin: will check with Afton for upcoming Props2U donation for deductions for shipping, etc,.

 

Future Festival Site Report (Mike Sullivan, Craig Lewis)

Discussion: 

 

eJuggle Report (Scott Seltzer)

Discussion: 

 

Membership (Marilyn Sullivan)
Membership Data

Discussion: 

 

Marketing Report (Erin Stephens/Matan Presberg)

Discussion: 

Erin also talked with Paris [couldn’t write quickly enough – Erin, if you could retroactively include this in your report, that would be great]

Ross is already in contact with Paris on potentially performing in the online Cascade

Getting lots of information on World Juggling Day events, need to be put onto the website. Critical note: Times need to include timezones

 

IRC Report (Erin Stephens)

Discussion: All IRC events cancelled, Juggling World Cup postponed to 2022 (see report for full discussion). Priority now is IRC Online show for IJA 2020 Online. Erin currently has 10 confirmed performers, looking for a couple more. 

Mike: Erin, connect with Albert Lucas on awarding of Lucas Cup (intended as the “top level” award for juggling performance), reconcile with “Juggling World Cup” award. Erin concurs. 

 

Matan: Oceania IRC has already occurred. Will that winner be entered into JWC? Erin: Yes, already qualified. 

 

YJA Report (Galen Harp)

Discussion: 

Sending out many buttons (today: 750!  900 since the beginning of June).  This has largely been caused by many clubs becoming e-clubs.

Hosting video learn-to-juggle sessions, looking to popularize those

Buttons serving as great motivators at a distanced/virtual situation.

 

6. Motions for Consideration

A: Motion to approve a budget of $5,750 for IJA 2020 Online: Budget Breakdown

Author : Amy Wieliczka
Motion : Eric
Second :  Scott

Discussion : 

Spoken Argument

Fundraising Proposal

Fundraising Goals Spreadsheet

Scenarios

 

Vote :
In favour: Amy, Matan, Eric, Sofia, Scott, Mike
Oppose :
Abstain : Aslynne
Result : Motion passes

 

B: Motion to approve the use of up to 50% of funds raised in surplus of $5,750 and less than $10,000 at IJA 2020 Online to award bonuses at the discretion of the core fest team to unpaid or underpaid people working for the festival

Author : Amy Wieliczka
Motion : Matan
Second :  Sofia

Discussion : 

Potential breakdown for bonuses

Afton: avoid the wording of “bonus” for tax reasons.

Mike: will we be communicating this beforehand to potential “volunteers” and donors? Amy: No

Afton: it’s “surprise” money. Also, rather than making this decision beforehand, we could postpone this decision and make one after that. 

 

Afton: no word from iiwii or Unnamed. In Afton’s opinion, this would not be something that Unnamed would be unwilling to fund, but we have no word. 

Vote :
In favour:
Oppose : All except Amy
Abstain : Amy
Result : Motion fails

 

C: Motion to approve the use of up to $1,500 of the 2020 IRC budget to organize the IRC Show.  See 2020 IRC Budget breakdowns

Author : Erin Stephens
Motion : Sofia
Second : Matan

 

Discussion :Afton: if payees have Paypal, that would be easiest. International wire transfer fees will increase costs prohibitively


Vote :
In favour: Motion passes unanimously
Oppose :
Abstain :
Result : Motion passes unanimously

 

D: Motion to approve all donations collected during the IRC Show at the online festival, including 30 minutes before and after the show, be allotted specifically to the IRC budget.

Author : Erin Stephens
Motion : Aslynne
Second : Amy

 

Discussion :

Scott: Does this include other kinds of donations/purchases?
Erin: No, just the general tip jar

IRC show will remain online for further advertising of IRC

Scott: Has this been accounted for in the budget?
Amy: Yes


Vote :
In favour: All
Oppose :
Abstain :
Result : Motion passes unanimously

 

7. Varia:

Matan: How do we screen for members for the IJA General Board Meeting? 

Mike: will need someone screening for attendance list, compare with membership rolls

Afton: there are a couple of people we should check on to make sure they are not on the call. 

Martin: Board members terms are ending. No nominations have been received. Mike, Scott, and Matan are all planning to run again, Sofia is assessing. Deadline is in 9 days. 

8. Confirm Next Meeting

Next meetings will take place on…

June 30th for the next vision meeting

IJA festival for the next business meeting

 

9. Adjournment

Motion to adjourn : Aslynne

Discussion : 

Voting : Motion passes unanimously

 

Meeting adjourned at 10:53 pm EDT. 

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