1. Call to Order
Chair, Ross Berenson, called the meeting to order at: 6:05 pm Eastern
2. Roll:
Present: Ross Berenson, Sofia Noethe, Afton Benson, Martin Frost, Kaylin Meyers, Benjamin Domask-Ruh, Jake Darrow
Absent: Luther Bangert, Niels Duinker, Aslynne Howes, Noel Yee
Recorder: Benjamin Domask-Ruh
3. Approval of Agenda
Motion: Sofia
Second by: Ross
Discussion: n/a
Vote: Passes Unanimously
4. Approval of Minutes:
Business Board Meeting (Link)
Motion: Benjamin
Second: Sofia
Discussion: n/a
Vote: Passes Unanimously
5. Reports
Please keep verbal reports to 5 min or less except for festival discussion.
2024 Festival Report ( Afton Benson and Noel Yee)
Discussion:
183 registrations currently
Close to securing a special show!
- Figuring out a special show
Secured $6000 to Fund the Flow Arts seed grant program.
- This will cover the flow show budget. Woohoo!
- Good job Afton!
Sorted out the specialty workshop room
- Club YJA 10-12
- Cyril Rabbath possibly!
AGM in a big open space
- Took Benjamin’s Suggestion.
Ross – 3 signed contracts, a few out
- Noel has 2 signed contracts
- Someone just received their visa, hooray!
- Another person got denied a visa 🙁
- Christopher Sylvia (Brazil)
- Helen (Foot Juggler)
- Tierset – get contract ready
- 70% of the way there with show
- Got marketing from 3 of the performers
Gauntlet is coming along!
- That is to say GAUNTLET IS HAPPENING!
Calling back to possible renegade venue
Might have to find a different Joggling site…
- Insurance needs to be 2 Million for an umbrella policy…
- School isn’t really budging…
- Checked in with Insurance Company to see if they could change it
- If they do require it, we will have to move!
Financial Report (Afton Benson)
Discussion:
Funds from ‘Fund the Flow Art’ should come in the next 30 days
Future Festival Site Report (Mike and Jake)
Discussion:
Waiting on a quote from Little Rock
- Difficult to work with/Sketchy (Got 2029 dates wrong… again (July 16-22))
- Waiting a week to get a quote from hotels
- Will get an estimate for theater/convention center
eJuggle Report (Scott Seltzer)
Discussion:
n/a
Membership (Marilyn Sullivan)
Membership Data
Discussion:
n/a
Marketing Report (Matan Presberg)
Discussion:
Lisa and Kenzi are doing GREAT!
IRC Report (Erin Stephens)
Discussion:
n/a – Is one coming up in Honduras
Ross wants to reach out about streaming
YJA Report (Benjamin Domask-Ruh)
Discussion:
Planting the Juggling Seed Show is a GO!
- Library, 11am meet/warm-up – 12pm show – 1pm Workshop
- Sent over marketing materials
Planting the Juggling Seed | Marketing
Badge Book Pricing
500 – Juggling Book – Coil Bound
100# Satin Cover
70# Inside Pages
Sticker inserted in book
$ 1,827.51
500 – Stickers
$ 4,815.00
$6,642.51
÷500
Total – $13.29/Book
Storage
$0.00
Shipping –
Bubble mailer
$3.07
Total w/shipping – $16.36/Book
Sell @ $25/Book = 8.64 Profit
500 x 25 = $12,500.00
Lives affected = Priceless
OpsO Report (Ross Berenson)
Discussion:
- RFP Update
- In progress, cleaning up based on edits
- Will set up survey monkey account
- Board Guide – Packet about what being on the board entails
- In progress – Will send to general board members
- Good to have on the website for future board members
- Email Martin Call for Festival Directors
- Talk with Thom about ToTMers doing Tutorials
- Should revisit ‘Code of Conduct’ for festival
- Need to decide how to enforce code of conduct
6. Motions for Consideration
N/a
7. Varia:
Kaylin: Never Been to a Juggling Festival Brief
- eJuggle article will link to the guide
Sofia: *Flaunts the fact they have their own rocket factory*
Martin: If anyone has anything for the newsletter, send it in soon!
- Mentions being a Bottle Rocket Aficionado
8. Confirm Next Meeting
Next meetings will take place on…
for the next vision meeting – April 1@ 6:00pm ET – Ross Brings Clown Pie
for the next business meeting – April 15 @ 6:00pm ET – Afton Brings Tax Paddle
9. Adjournment
Meeting adjourned at 6:47 pm Eastern.