1. Call to Order
Chair, Aslynne Howes, called the meeting to order at 6:34 pm Eastern
2. Roll:
Present: Ross Berenson, Benjamin DR, Niels Duinker, Noel Yee, Sofia Noethe, Afton Benson, Martin Frost, Exuro Piechocki, Jake Darrow, Aslynne Howes
Absent: Amy W
Recorder: Ross
3. Approval of Agenda
Motion: Benjamin
Second by: Noel
Discussion:
Vote: approved unanimously
4. Approval of Minutes:
Business Board Meeting (LINK)
Motion: Ross
Second: Benjamin
Discussion:
Vote: approved unanimously
5. Reports
Please keep verbal reports to 5 min or less except for festival discussion.
2023 Festival Report (Exuro Piechocki)
Discussion:
- Going well so far.
- Festival Team created
- Spent time creating the team, discussing show plans. Not booking the Gandinis. Too expensive.
- Noel is on the hunt for acts, Some special shows. Nice way to generate some additional income for the festival.
- Created a draft schedule.
- Looking for a spot for a fire night.
- Connecting with local jugglers for planning assistance.
- Exuro is feeling good!
- Getting about a 50k discount on the convention center.
- Might get a grant from the city of South Bend.
- Afton: Was the grant submitted?
- Exuro: Yes
[Amy joins the call at 6:46pm]
Afton: Who is putting together the award committee? David Cain has helped run it in the past.
- Aslynne will organize the award committee.
Afton: Who is heading up the Sky King award? Has anyone reached out to Paris?
- Noel – There was a meeting on this a week ago. Things are in progress.
- Afton – Please keep us up to date when you have any information.
Afton: I’ll assemble the Flamingo Club Award group.
Financial Report (Afton Benson)
Discussion:
Overall, everything is where it would be if we had a festival and we did! We’re about $1900 in the red atm, I am hoping to do a fundraising email for year-end/giving Tues etc.
MMCC Holding, all funds have been returned to those who granted them. MMCC emailed and asked us to transfer to their old account, I reminded them we had voted to no longer support them. We did transfer the $370 which was from anonymous or unknown donors.
Cash on Hand
Bank of America
General: $73.450
IRC: $27,742
iiWii Restricted: $252,901
Savings: $80,591
Afton: Organizing donation amounts to various areas is difficult. Figuring out solutions. AFTON TO ADD NOTES HERE.
Future Festival Site Report (Craig Lewis)
Discussion:
eJuggle Report (Scott Seltzer)
Discussion:
Afton: When was the last time we had an ejuggle report?
Aslynne: I will reach out, it’s been a while. Budget was recently increased too. Reports should be avail for the vision meeting.
Membership (Marilyn Sullivan)
Membership Data
Discussion:
Marketing Report (Matan Presberg)
Discussion:
IRC Report (Erin Stephens)
Discussion:
Afton: How many IRCs are planned for next year? Creating a budget would be useful for us.
Aslynne: will nudge Erin.
YJA Report (Benjamin Domask-Ruh)
Discussion:
OpsO Report (Scott Steiskal)
Discussion:
6. Motions for Consideration
7. Varia:
Website Migration from YM Progress ( Ross Berenson )
Progress has slowed down a bit because of life. In addition to life, I’ve been testing a few different platforms and there’s one more that I’m curious about. There are a few hurdles that I’m encountering:
- Reporting of various things that are fairly specific. Like festival registrations with details within each, such as tshirt size and add-ons. All this information IS visible in the backend but to export it as a CSV is challenging.
- Proper donation reporting.
- A unified user experience for admins and members. We have two functions. Membership management and Ecommerce. Each work in their own ways, integrating the two has also become a challenge for a nice user experience.
I already reached out to Afton to see if we can renew YM for perhaps 6 months vs another year. I don’t think we’ll have the migration done by Jan 1.
https://docs.google.com/spreadsheets/d/1vci1IjZfyObiY4hTHH06gdZozd8zd5USqv9MJ8amwig/edit?usp=sharing
8. Confirm Next Meeting
Next meetings will take place on…
for the next vision meeting
Dec 4, 6:30pm EST
for the next business meeting
Dec 18, 6:30pm EST
9. Adjournment
7:11pm Eastern.