1. Call to Order
Chair, Exuro Piechocki, called the meeting to order at: 5:04 pm PST
Present: Afton Benson, Mike Sullivan, Sofia Noethe, Eric Shibuya, Mike Moore, Exuro Piechocki, David Cain, Krystin Railing, Ian Loughlin
Absent: Yuki Ueda, Matan Presberg, Erin Stephens, Galen Harp
3. Approval of Agenda
Second by: Ian
Vote: Unanimous Approval
4. Approval of Minutes:
Business Board Meeting 10/30/2018
Second: Mike Moore
Vote: Unanimous Approval
Please keep verbal reports to 5 min or less except for festival discussion and this month’s Financial Report.
2019 Festival Report (David Cain)
Currently David is transitioning jobs and has not been able to do much work in the past month.
Having difficulty getting a response from Fort Wayne’s Convention Center. Expects to be able to submit budget once this is received.
Good amount of interest in the film festival since it was announced
After approval of budget(next month hopefully) contracts will go out to performers.
Have not heard from donor for brunch. About 40% of the $25K donation goes to taxes. One of the hotels is offering free breakfast for its guests. The hotel is willing to remove the breakfast from the cost if the donor insists on using the donation for the brunch.
Cain and Sullivan advocate to keep the hotel breakfast and use the donor funds for something else (anything else, really). Need an answer from the donor so we can go forward with pricing or renegotiate contracts.
Financial Report (Afton Benson)
Discussion: Treasurer Report
Documents for comparison from 2017 can be found here
Credit card fees and Paypal fees not a line item on current P&L sheets, but definitely need to be included in the future.
[Matan joins the call at 5:30pm]
Credit Card fees indicates fees charged by the Credit Card companies when we use a card.
Mike S. – Square register numbers from fest don’t match up on the P&L.
Afton will have Dennis pull the Square Report and compare vs P&L
eJuggle Report (Scott Seltzer)
Mike M. – Looks promising
Membership (Marilyn Sullivan)
[Marilyn joins the call at 5:42 pm]
eNewsletter goes out to members who have let their membership lapse within the last two years.
Reminders to renew go out automatically via YM 45 days before, 7 days before, and 7 days after the end of membership.
Mike M. – Numbers have been static, but definitely trending in a good direction.
Did pick up a new life member
Marketing Report (Erin Stephens/Matan Presberg)
Discussion: IRC taking up most of Erin/Matan’s time, will get analytics ready for next month’s meeting.
Sofia and Lucas have joined #TeamAwesome and have begun posting content
IRC Report (Erin Stephens)
Discussion: Erin is still in Benin.
Matan – Fundraiser was started today on Facebook. We have as of now raised $1,588 within 13 hours. Arthur Lewbel gave $1,000 right at 8am in hopes of getting a matching donation from the 7 million that Facebook promised to match.
Fundraiser will continue through December 10th.
YJA Report (Galen Harp)
6. Motions for Consideration
A. To approve the following proposal for an IRC Fundraiser. This motion was previously approved by straw poll.
Result : Unanimous Approval
B. Motion to enter Executive Session
Motion : Eric Shibuya
Second : Sofia Noethe
Result Unanimous Approval
[Mike Sullivan, Afton Benson, Krystin Railing exit the call]
[Executive Session begins at 6:00 pm]
[Executive Session ends at 6:21 pm]
C. To make a determination on the request for Membership reinstatement of Steven Mills as was received by the Board on 11/6/2018. A vote of yes indicates approval of reinstatement. A vote of no indicates opposition to reinstatement.
Oppose : Eric, Matan, Mike, Sofia, Ian, Exuro
Result : Unanimously fails
8. Confirm Next Meetings
Vision Meeting Tuesday December 4th, 2018 at 5pm PST.
Board Meeting Tuesday December 18th, 2018 at 5pm PST.
Motion to adjourn: Mike
Voting: Unanimous approval
Meeting adjourned at 6:31 pm PST.