Business Board Meeting Sunday, February 27, 2022

1. Call to Order

Chair, Aslynne Howes, called the meeting to order at 8:13pm EST

2. Roll

Present: Benjamin Domask-Ruh, Scott Steiskal, Chris Garcia, Matan Presberg, Afton Benson, Martin Frost, Bill Barr, Mike Moore, Aslynne Howes

Absent: Amy Wieliczka, Niels Duinker



3. Approval of Agenda

Motion: Benjamin Domask-Ruh

Second by: Matan Presberg

Discussion: Sammie Vance YAA is being voted on early. Chris G; Were we voting on YJA Director? Aslynne: Not tonight we’re still discussing. 

Vote: Passes Unanimously 

4. Approval of Minutes: 

Business Board Meeting (LINK)

Motion: Matan P. 

Second: Scott S. 


Vote:  Passes Unanimously


5. Reports 

Please keep verbal reports to 5 min or less except for festival discussion.


2022 Festival Report (Afton Benson)


Afton:  Fest registration is open, people, please share the link.  Suggest people to sign up for the scholarship. Unnamed has offered $10,000 in addition for the scholarship.  Currently sitting at about ~$800 from members for the scholarship.  Registration is how people get the special edition shirts.  Still getting special guests, and it’s a bit slow going due to response times.  We have a workshop person confirmed.  We are currently missing Joggling, as the people who historically organize it cannot be there in person.  We are planning to hopefully do it online like last year, and potentially have a place to do it on site as well.  We do not sponsor Visas due to capacity and they normally get declined.

Aslynne: I know we have written letters for Visas, is that the same?

Afton: Basically the same thing 

Mike:  From a historical perspective, I don’t know if people get declined, but I have done it a few times and not heard back.

Afton:  Usually just rejected

Mike:  There was a Canadian going to the USA who was given a Visa with a letter from the IJA.

Afton:  We should probably vote on this type of thing if we are sponsoring peoples’ Visas.

Mike:  It’s from an objective (skill verification) perspective that the individual was an excellent juggler, as opposed to personal relationship

Martin:  We have over $1,000 donated by members for the scholarship


Financial Report (Afton Benson)

Discussion: Nothing new!


Future Festival Site Report (Mike Sullivan)



Membership (Marilyn Sullivan)
Membership Data


Martin: At the end of March our current way of verifying members on the wordpress site from YM goes away, and YM’s alternative is an API and has been working with NeilFred P. and they are saying it’ll be $1,500. BUT it won’t cost that. We’re working on verifying all the details to ensure it will keep working. 


Marketing Report (Matan Presberg)


Matan: Working on onboarding Jorge and Cassie and setting up Standard Operating Procedure. Removing Erin’s name from the marketing report. 

Afton:  Can you post things for me for the fest?

Matan: Yup.  

Martin:  Champs registration might be opening soon, can you please post?

Matan: yes!


IRC Report (Erin Stephens)



YJA Report (Galen Harp)


Aslynne: as noted above we’re not voting on the new director tonight, the board is still in talks via email. Benjamin is not included in this as he is looking to be in that position. 


OpsO Report (Scott Steiskal)


Scott: Josie does not want to run WJD this year, do we want to recruit a new director or just look for t-shirt design?

Matan: I think it would be best to have a director

Scott: There are a few others who want to move on.  We just need to confirm if that’s true so we likely want to put out a call for 3 positions.  Scott will draft eNewsletter calls for the end of March.


6. Motions for Consideration

A: Motion to Approve 

Author :  Bill Barr
Motion :  That the IJA Sammie Vance Youth Civic Achievement Award 2022 awardee, including complementary family  Festival package and family IJA Membership, is Victoria Ren 

Motion:Benjamin D-R

Second : Chris G. 

Discussion :  

     Victoria Ren is the co-founder of STEMandbuds, supporting STEM education inclusivity and accessibility in 15 regions, 62 Chapters, for 3500 students and mentors in 3 countries.  She is a senior, in Pittsburgh, PA, where the IJA was founded 75 years ago.  She intends to attend Stanford in the autumn concentrating on Community Development, Social Sciences, Public Policy.  She along with Sammie is a recipient of the Children’s Museum of Indianapolis Power of Children Award, and the two of them met at the Gala.

Afton:  We do not sell a family festival package

Bill: We just want to make sure the whole family can join the festival 

Afton: We generally don’t provide a package to the family.  Who are you considering the family?

Bill:  The individual is traveling a distance, we don’t expect the individual to come alone.

Scott: How many festival packages would it be?

Bill: For the awardee and one or two parents. Perhaps a day pass 

Afton: We are not selecting Flamingo Club Awardee, and Sky King Awardee, we should discuss what the package includes

Bill: We’ll discuss it next week.

Benjamin: Would like to discuss this as a board at the next vision meeting? 

Bill: Right Afton and I will talk next week. 

Matan: Lets amend the motion to remove the family 

Bill:  Sounds good

Afton:  All awardees are awarded a festival package already. 

Martin:  We don’t normally give out membership as well

Bill:  I would like the board to consider giving out memberships

Martin:  We don’t give out memberships for these.  We have a policy to not give out memberships

Mike M: Don’t we give out memberships for online competitions etc items like that? 

Martin: We give them out as prizes. A membership isn’t required for an awardee. 


Motion to amend motion to:  IJA Sammie Vance Youth Civic Achievement Award 2022 awardee is Victoria Ren

Motion: Scott S. 

Second: Benjamin D-R


Vote :
In favour:
Oppose :
Abstain :
Result : Passes Unanimously 


Vote :
In favour:
Oppose :
Abstain :
Result : Passes Unanimously 

B: Motion to approve Kaylin Meyer for the 2022 Flamingo Club Award 

Author :  Afton
Motion : Matan
Second :  Scott

Discussion : 

Vote :
In favour:
Oppose :
Abstain :
Result : Passes unanimously


C: Motion to approve Zaila Avant-garde for the 2022 Sky King Award

Author :  Afton
Motion : Benjamin

Second : Matan

Discussion :

Vote :
In favour:
Oppose :
Abstain :
Result : Passes unanimously

7. Varia:


8. Confirm Next Meeting

Next meetings will take place on…

for the next vision meeting:  March 20th 8:00pm ET

for the next business meeting: March 27th 8:00pm ET


9. Adjournment

Meeting adjourned at EST. 

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