1. Call to Order
Chair, Aslynne Howes, called the meeting to order at 8:05pm EST
Present: Amy Wieliczka, Benjamin Domask-Ruh, Niels Duinker, Chris Garcia, Matan Presberg, Martin Frost, Aslynne Howes, Scott Steiskal
3. Approval of Agenda
Second by: Chris
Changed agenda to include Google Suite report before varia to accommodate Amy’s schedule
Vote: approved unanimously
4. Approval of Minutes:
Business Board Meeting (LINK)
Vote: passes unanimously
Please keep verbal reports to 5 min or less except for festival discussion.
Google Suite Report (Amy Wielicza)
We have a persistent room available here:
Note: this is associated with a recurring calendar event, if the event is deleted this link will likely not work.
Migration of emails still in progress, hoping that should fix the issues with firstname.lastname@example.org and email@example.com emails.
We will switch our meetings to google meet soon, once we finalize details.
Note: anyone can join – don’t need google account
Amy: someone will always have to “own the event” and it will always record one single person. We might be able to have all voting board members to own the event so anyone can start the call.
Matan: Currently only one person is able to start the call
Amy: We could create a firstname.lastname@example.org account and share the credentials so anyone can log into it
Amy: bugs are: only one person can start the call
Martin: nice to have a zoom-like functionality with multiple co-hosts
Chris: test calling in
Amy: did test calling in
[Scott Steiskal joins the call at 8:29pm]
2022 Festival Report (Afton Benson)
Discussion: Martin: what is the “being voted on by Feb 2022” referring to? The nominees or the awards committee itself?
[Amy exits the call at 8:38pm]
Financial Report (Afton Benson)
Niels: what does YM stand for?
Martin: ‘Your Membership’ is the service we use for all backend related membership tasks
Future Festival Site Report (Mike Sullivan)
Membership (Marilyn Sullivan)
Marketing Report (Erin Stephens/Matan Presberg)
Matan – some marketing stats added 10-20:
followers: 78.3k (+273 in September)
posts in September: 21
196k accounts reached, 21k engaged
104.2k page likes
1.175 million accounts reached
IRC Report (Erin Stephens)
YJA Report (Galen Harp)
Scott was unsuccessful in reaching Galen, and will try again (through multiple avenues if necessary).
Niels: if we don’t hear back from an officer, do we have a process in place? Would we remove them after a certain amount of time?
Overall no policy, we take everything on a case by case basis.
OpsO Report (Scott Steiskal)
6. Motions for Consideration
A: Motion to approve the 2022 IJA Festival Budget
Author : Afton Benson
Motion : Matan
Second : Niels
Matan: likes the sponsorships idea (Adult w/sponsorship line).
Chris: where did the estimates for numbers of tickets sold come from?
Aslynee: good question! Not 100% sure, but Afton is known for conservative estimates, and has been doing this a long time.
Benjamin: reiterating that Afton is aimed at conservative estimates that match reality as much as possible
Martin: line says ‘registar,’ should this be at minimum ‘registrar’ or ‘parliamentarian’ as Laura Meade has been parliamentarian for us in the past. Will she be in person or on zoom?
Result : passes unanimously
Matan: does anyone know of a reason why podcasts are not posted on Spotify / other podcast platforms?
Martin: is it free?
Matan: as far as I know!
Matan: will reach out to Scott Seltzer for this
Aslynne: Are there content ownership issues?
Matan: don’t believe so – but will check with Scott.
8. Confirm Next Meeting
Next meetings will take place on…
Wed Oct 27th at 8:00EST for the next vision meeting
Meeting adjourned at 9:06pm EST.